VIRTUAL OFFICE SOLUTIONS
VIRTUAL OFFICE SOLUTIONS

Month: February 2017

Categories
Virtual Assistant Virtual Business

Hiring an Admin Chief? Have you considered a Virtual Assistant?

Virtual Assistants have become quite popular these days because of the monetary benefits that business owners obtain.

Wondering how? Well, it’s the technological advances that have helped many companies rationalise their workforce by hiring virtual assistants and still delivering profitable results.  And why not, when an individual can complete the administrative functions online, from a remote location,  then what’s the need of hiring employees for this job.

Here are just some of the benefits of hiring virtual assistants over conventional office-based employees –

1. Virtual office candidates require no physical workplace, whereas conventional employees require office space to complete the job.

2. When there is no need of a physical workspace for a virtual assistant, certainly there is no need of furniture, fixtures and fittings – as there is with a conventional office.

3. Hiring virtual assistants means there is no need to pay overtime, sick leave, annual leave or superannuation.

4. Just as an employee handles the entire administrative task, a virtual assistant also does the same job.

5. Hiring virtual assistants helps save on network, power, and telephone charges,  whereas an employer needs to invest in these expenses for conventional employees.

So, wouldn’t hiring a virtual assistant be beneficial for your business?

Categories
Executive Assistant Personal Assistant Virtual Business

Is hiring a Virtual Executive and Personal Assistant beneficial – Yes/No?

Executive and Personal assistants  help manage the tasks of the entrepreneur at the office, thus helping reduce his/her stress. Besides this, there are a few more benefits of hiring a Virtual Executive and Personal Assistant  – here’s a a better picture –

Saves precious time

Yes, you read it right!  Hiring an assistant helps to add hours to the day of the business owner and management team. This allows them to do other important tasks related to business or personal life. All in all, it helps accomplish more tasks over the day.

Offers assistance within budget

Many owners think that hiring assistants will increase their expenses – it is an hallucination!  In fact, hiring a virtual assistant costs much less than you would expect. There are no PAYG, Super, or leave entitlements.  Say ‘no’ to office space and desk set up. There are no paid breaks and certainly no loss of time from the usual chit chat around the coffee machine. You pay for only the hours your assistant works and don’t have all those overheads.

Provides freedom

Hiring an assistant helps save time so that entrepreneurs and business builders can develop his/her own schedule. After all, there are many things that need to be done and there is usually very little time to accomplish it.  A Virtual Assistant can work remotely from anywhere which means…you guessed it, the entrepreneur and business builders also gain the flexibility to work remotely, on the go, so they are not tied to the office environment.

So, with the above in mind, stop struggling with the day to day tasks that take you away from doing what you love. Hire a Virtual Executive and Personal Assistant

Categories
legal secretary services Legal Transcription Virtual Business

What are the Benefits of Legal Transcription? Explore it Here!

In almost all departments such as legal, medical, IT and more, companies around the world are opting for time-saving work methods. One example of this is the Legal department, where virtual legal secretary services are hired for the secure transcription process. This is bliss for the professionals, as the hiring of legal transcription services helps save time, energy, and money.

Here are just some of the benefits of hiring a legal transcriptionist:

Reduces the workload of the professional

The primary benefit of hiring a transcriptionist is that it helps reduce the workload from the professional’s shoulder.  After all, when the basic responsibilities are shifted to the transcriptionist it proves to be less burdensome for the professional – freeing up their time to use for other productive work.

Help in organising data digitally and managing files

Not only is it a transcriptionist job is to convert audio files into text files, it is also their job to maintain and catalogue these files.   Maintaining files digitally makes indexing easy – which is a real help at times when any data is required to be quickly retrieved.

Keep client information confidential

A transcriptionist job is not only to convert the voice to text algorithm but also to keep the client information safe and confidential whilst doing so.

Customised formatting

Converting voice data to a text format in a customised format is also the job of a transcriptionist. This is quite helpful when the styling of a project needs to be presented in a certain way to a particular client.

You now have an idea about some of the benefits of hiring a Legal Secretary Service.   Even better, think about a virtual service – all the benefits without all the costs.

 

Categories
Virtual Business Virtual Reception

How a Virtual Receptionist helps improve the Functionality of a Business?

Every entrepreneur expects to run their business effectively and smoothly, not only in the start-up phase but for the life of the business too. The need to carry out countless activities can be helped by hiring a virtual receptionist. They could handle tasks like answering phone calls, scheduling appointments, taking messages and, most importantly, being the first point of contact for new and existing business clients.  Let’s take a look at this a bit closer.

Help Run Business Smoothly!

The prime benefit of hiring a receptionist is that it helps in running the business smoothly. The receptionist is there to field calls, schedule appointments, and answer FAQ’s, they may even be able provide quotations for work, depending on the set up of your business. When the less important tasks are handed over from the shoulder of an entrepreneur to a receptionist, this allows for the team around them to concentrate better on the business tasks ahead.

Increase Productivity

Handing over the business responsibilities to a receptionist helps the business owner concentrate on other important tasks, which will help to expand the business and reach. Receptionists are there to make the team’s life easier – fielding calls so they are transferred to the correct team member.  This means you have a team member who is concentrating on their role and not taking calls that may not be relevant to their specific role.

Maintaining Records

Keeping a track of all records is very important in a business. This is where a receptionist proves to be of great help by collecting information with each call. Calls can be properly handled at the time of call; all contact details can be received and the notes taken whilst on the call can be stored and sent to the relevant person within your business. If you use a CRM, the receptionist can input all new clients straight into the CRM for follow up.

Are you looking at hiring a virtual receptionist?

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